Hi Parents,

The countdown is over - we’re excited to kick off the swim season with our Time Trials meet tomorrow morning!

If your swimmer can’t attend and is currently registered, please let us know as soon as possible by emailing:

[email protected]

We’re so excited for our swimmers to put their hard work from practice into action at their first meet of the season! Please remember that this meet is all about helping swimmers get back into the rhythm of meet day. There are no relays and no disqualifications, which makes this a fun, low-pressure opportunity for swimmers to record times for future meet seeding.

Below are a few important details to help your family get ready for tomorrow’s meet.

Schedule
7:00 AM – Swimmer Check-In & Meet Setup (any help is appreciated!)

7:15 AM – Warm-Ups Begin (announcements will be made by session)

8:00 AM – Meet Begins

12:00 PM – Meet Ends (take-down help is appreciated too!)

Check-In – Please have swimmers check in as soon as they arrive at the pool, and no later than 7:30 AM. Our check-in volunteers will be standing near the pavilion outside the fence by the pool exit.

No Shows – We know plans can change unexpectedly. If your swimmer will not be at the meet, please email us as soon as you know. It helps our team tremendously to remove swimmers from events before the meet begins. Please email [email protected].

Heat Sheets – Attached to this email are three sheets for tomorrow’s meet. One is organized by your swimmer’s last name and shows the events your swimmer is entered in. The second is a heat sheet, organized by the order of events and shows the sequence of the meet along with each swimmer’s heat and lane assignment. The third is the psych sheet, organized by the order of events and shows the ranks of swimmers participating in each event.

Marking Swimmers – Please remember to mark your swimmer with a Sharpie (event, heat, lane, and relay position if needed). Below is an example of how your swimmer should be marked on the left arm. We recommend packing your own Sharpie to make things easy on meet morning.

Parents on Deck – Spectators are welcome on the pool deck to watch their swimmer’s event. A designated portion of the pool deck will be open for parents. Please note that tents, chairs, and blankets are not allowed on deck. After your swimmer finishes racing, we kindly ask that you return to your spot outside the pool deck. Please do not bring food or drinks onto the pool deck. If you purchase concessions, please enjoy them outside the fence.

Results – You can follow live meet results using the SwimTopia App Pro. On the main SwimTopia app page, scroll down to Events and select the Time Trials Meet. Below your swimmer’s events, you’ll find a button to start a free SwimTopia Pro trial (see picture below). Once you select that button, you’ll be able to follow the meet and track events and results in real time.

Volunteers - 

• Body Markers/Check-In - please check in with a board member to get supplies and documents by 7:00am
• Timers/Timing Runners - all timers will be called to meet for a quick training session sometime during warmups
• Ready Bench - please head to the ready bench areas around 7:30am
• Concessions - 1st half volunteers please head to concessions as soon as you arrive to the pool to help with setup if possible
• 2nd half volunteers should report to their areas during or immediately following the break

Other Suggestions – We recommend bringing games, coloring books, or other quiet activities to help swimmers pass the time between events. Please pack for all kinds of weather - sun, rain, and everything in between! Don’t forget sunscreen, hats, bug spray, and any other essentials your family might need.

We’re so excited to get the swim meet season started and can’t wait to see everyone bright and early tomorrow morning!

Have fun, swim fast, and go Tigers!